In our latest Formbird FLEET Professionals Meet-Up, we showcased enhancements to Daily Driver Check Sheets, aimed at improving safety, compliance, and auditability across council and fleet operations. This update focuses on preventing “tick-and-flick” behaviour and introducing smarter workflows for service requests and plant usage tracking.
🛠️ Digital Pre-Start Checks – Smarter and Safer
Drivers can now complete grouped checklists with inline help, images, and conditional logic. Failed checks trigger service requests automatically, keeping unsafe vehicles off the road and improving Chain of Responsibility (CoR) compliance.
🔍 Tick-and-Flick Report – Proving Diligence
The new Duration Report flags users who consistently rush checks. This data empowers managers to take action and improve training or culture without guesswork.
📊 Real-Time Visibility for Fleet Managers
The redesigned interface allows admin users to review unresolved issues, see fault trends, and filter compliance data by user, asset, or location.
🧰 Plant Usage Generator – Smarter Logging
Councils like Forbes and Palmerston North are now using the new Plant Usage Generator to log hours by job code, including support for asset combinations and finance exports aligned with systems like Altitude (Authority).
📤 Export-Ready Journals
Automatically create and export usage data as nightly journals with mapped account codes, ready for upload to your finance system.
⏱️ Timestamps / Index
00:00 – Welcome to Meet-Up #29
00:26 – Importance of pre-start safety and daily checks
01:00 – Agenda: Digital Check Sheets & Plant Usage
01:20 – News from Mark: Palmerston North & Bayswater go live
03:02 – How to access recordings and blogs
03:35 – Hand over to Adam for the live demo
04:15 – Overview of Plant Usage vs Utilisation
04:40 – Launching into the new Daily Driver Check interface
05:50 – Walkthrough: Selecting an asset & starting a check 06:30 – Reviewing unresolved issues and past faults
07:10 – New grouped checklist layout and responsive UI
08:00 – Help icons and embedded check procedures
08:00 – Cardinia Shire audit feedback & improving pass criteria
08:30 – Adding custom checks on the fly
10:00 – Location pin, photo attachment, and submission
11:00 – Urgent vs non-urgent issue workflows
13:00 – Introducing the Tick-and-Flick Duration Report
13:00 – What average check duration reveals
14:00 – Filtering the report by user or asset
15:40 – Summarising average check time across users
16:50 – Expected duration vs actual time per check
18:00 – Red flags and staff education opportunities
19:00 – Configuring expected durations and check procedures
20:20 – Embedding video and visual examples in checks
21:00 – Q&A: Do custom-added checks persist across users?
22:10 – Clarifying what’s shown in unresolved issues
22:30 – Moving on to Plant Usage functionality
23:00 – Use cases from Forbes and Palmerston North
24:00 – Demo: Plant Usage Generator with job codes
25:00 – Grouping usage records per asset/job
26:30 – Using Asset Combinations to log grouped hours
28:00 – Managing parent/child assets and usage splits
29:30 – Generating and exporting usage journals
30:40 – Aligning usage and finance system codes
31:40 – Automated nightly journal creation and export
32:30 – CSV output with debits/credits for finance
33:20 – Mapping asset account codes and syncing with finance
34:20 – Importing account codes via UI or API
35:40 – Q&A: Integration with Altitude (Authority)
37:00 – Workshop staff hours and financial reporting
38:10 – Next phase: Time tracking in jobs
39:00 – Daily journals for booking and usage reporting
40:00 – Final Q&A and wrap-up
40:30 – Recap and holiday closure notice
41:00 – Thank you and sign-off
