01 / SEARCH & FILTER
Start with your booking needs
Choose the date, search for a resource or location, and switch to your own booking timeline.
Shared fleet, simplified
One clear view of every pool vehicle.
Find available vehicles, manage reservations and keep your teams moving — with a visual booking calendar connected to the wider Formbird FLEET system.
Actual product screenshots • No redrawn screens
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Bookings at a glance
Actual software interface
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See availability
Scan a shared visual booking timeline.
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Find the right vehicle
Use date, pool, location and resource filters.
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Connect bookings and access
Integrate KeyWatcher where configured.
01 / Find the right vehicle
All the controls you need. None of the guesswork.
Choose a date, focus on the right vehicle pool and check availability through one shared view.
02 / VEHICLE POOLS
Narrow the fleet in a click
Filter between passenger, utility and parks pools — while keeping vehicle status information in view.
02 / Booking timeline
Availability you can actually see.
Coloured reservation blocks sit alongside the vehicles and times they apply to, so teams can navigate the day visually.
- ✓ Time-based booking blocks
- ✓ Vehicles grouped by location
- ✓ Booked and unavailable periods visible
What the icons mean
Real vehicle and status information, taken directly from the booking screen.
03 / More than a timeslot
Keep the vehicle context close.
Booking decisions are easier when the calendar shows the actual assets alongside indicators for fuel type, availability and related details.
For organisations using KeyWatcher, approved bookings can also be linked to controlled key access.
Ask about booking and KeyWatcher integration ↗
The complete picture
See the real booking calendar.
Take a closer look at how the calendar brings availability, reservations and vehicle information together.
Actual Formbird FLEET booking interface, captured 27 August 2026. Presented with selective crops only; functionality depends on configuration.
04 / Customer experience
A booking is only useful when the key is there.
See how Mackay Regional Council connected pool vehicle bookings with secure key access to improve accountability and make the experience simpler for staff.
For an external user, it is a one-page, one-stop shop.
Mackay Regional Council
Customer experience / Mackay Regional Council
IN PRACTICE
Booking and key management, working together.
Staff at Mackay could previously book a vehicle and still arrive to find its key had been taken. By connecting Formbird FLEET BOOKING with KeyWatcher lockers, the council linked reservations, key collection and key returns in one workflow.
- Vehicle bookings linked with controlled key access
- Clearer responsibility for vehicle collection and return
- A simpler booking experience for staff
Make shared vehicles easier to manage.
Explore how Formbird FLEET BOOKING can work with your vehicle pools, existing systems and operational needs.
